Cookie tracking notice
Are we allowed to crumble with cookies and anonymous tracking?

We use cookies on our website. Some of them are essential for the operation of the site (so called session cookies), while others help us to improve this site and the user experience (tracking cookies). We use the application Matomo and the external service etracker to analyze your behavior on our website anonymously. Because we value your privacy, we are here with asking your permission to use the following technologies. You can change your settings any time via this link or the menu item in footer menu. For more information visit our Data Policy

Organisational development 2019-2022

Please find updates on the process and post suggestions or questions in the Discussion Forum here.

SuSanA was at the start of a  major period of change that should take it from SuSanA 1.0 to a new SuSanA 2.0 in the near future. SuSanA 1.0 has been a great success and has today over 380 partner organisations and over 14,200 members. As concluded by the Core Group of SuSanA, it was time to revisit its informal structures and to analyse where more formalization and a change in governance contributes to reaching its vision and objectives and to put respective steps into practice.
Understanding this need has led to several activities and initiatives over the last years (one of them funded by the Bill & Melinda Gates Foundation (BMGF) 2016-2018). A number of surveys, strategy documents, and external consultant reports are now used for a concrete design of a SuSanA 2.0.

The Core Group has decided in its meeting in Stockholm 2018, that a Change Management Task Force (CMTF) should steer this change process. The CMTF was coached by an Organisational Development expert, had support from consultants as well as from the SuSanA Secretariat and was responsible for the change management process of SuSanA through a participatory and iterative process. The Core Group further mandated a small group of Core Group representatives, referred to as Group of Five, to prepare the ground for this task force. The final decision on the composition of the CMTF was taken by the Core Group based on the suggestions by this group end of June 2019. The members of the CMTF have been presented to and endorsed by the SuSanA Core Group in the beginning of August 2019.

The Change Management Task Force

The selected Task Force consisteds of 8 members who represent the various constituencies and geographies served by SuSanA. The individuals on the task force were appointed / selected ad personam and not as representatives of their organisations. There were two empty seats supplementary to the eight that are reserved for interested parties who may take a temporary and no-voting observational status at differing steps of the process. These people might be invited or express an interest (e.g. out of the SuSanA membership, donor community or an international organisation). They participated as observers and might debate with the permanent members but might not vote. The permanent members were individuals but also had a mandate of their respective organisations to carry out this work. The selected individuals remained on the task force for the duration of its work (approximately one year). 

The Task Force was carried out in workshop format and Skype sessions with some preparation work. The first meeting of the CMTF members took place in August 2019, prior to World Water Week in Stockholm. Following this two-day workshop, the Task Force was then introduced to the Core group within a Core Group meeting. 

The process

The SuSanA change management process was composed by 4 Phases; starting with the establishment of the CMTF. The estimated duration of phases 1 to 4 is one year and these are described below in detail:

Phase 0 – Setting up the CMTF

Phase 1 -  Initialisation

Phase 2 – Concept Development

Phase 3 – Decision-making

Phase 4 – Implementation

Phase 0 Setting up the CMTF

In a first step, nominations for members of a Change Management Task Force (CMTF) that will steer this change process were collected and composed a Long List of candidates. SuSanA members and partners were welcomed to nominate candidates. Likewise, interested candidates were also invited to submit their own nomination. Please find the Terms of Reference (ToR) for the CMTF here.

In a second step, all persons on the long were be contacted and asked to submit an Expression of Interest to be part of the CMTF. 
Interviews and the final selection of the CMTF followed the criteria defined above and took place in June 2019. Afterwards, the CMTF was be introduced to the Core Group.
Result of this phase: The CMTF established itself and began work with Phase 1. 

Phase 1. Initialisation

Activities:

  • Defining on the task force internal working structures (one chair, two vice-chairs, deputies, meeting frequency, quoracy and record-keeping)
  • Refining of the design of the process phases and activities, especially the decision-making process to be undertaken in phase 3 (Who votes about what and when), as well as criteria for the decision
  • Elaborating a strategy for the necessary funding for the CM process
  • Securing funding for the CM process
  • Familiarising with the existing strategy documents of SuSanA
  • Summarising and consolidating the strategy documents into a SWOT analysis
  • Elaborating the purpose statement of SuSanA 2.0

Products: Funding is secured, the basic structures, activities and decision-making processes of the task force have been established, and a purpose statement for the future SuSanA has been agreed.

Phase 2. Concept 

Activities:

  • Working closely with organisational development consultants towards the elaboration, on the basis of the results of phase one, of two to three alternative organisational models for the SuSanA 2.0 covering its purpose, values and missionas well as organisational model and legal form, management, governance and financing. 

Products: Two to three alternative organisational models for the SuSanA 2.0. These models should include as a minimum:

  1. The organisational and legal form for each alternative proposed; including the considerations about jurisdiction (Guiding questions: Which legal form should the organisation have and in which jurisdiction?)
  2. The governance structure, including operational and strategic supervision of the organisation. Governance functions should include public & legal accountability, strategy, operations, finance, coordination, audit, risk management, monitoring & evaluation, public relations & communication, compliance & ethics, personnel, member & stakeholder management, conflict management. & resolution
  3. The funding and financing model (sources of income vs. significant categories of expenditure)

Phase 3. Decision-Making

Activities:

  • Disseminating of alternative organisational models in a suitable digital format
  • Communicating with members and stakeholders about the implications and expected outcomes of implementing a new organisational model via open webinars
  • Fine-tuning of alternatives on the basis of consultations
  • Final decision taking by the CMTF on the proposed model on the basis of consultation. This should take place in a face-to-face workshop
  • Communicating the results digitally through the SuSanA network

Products: a decision for one of the proposed alternatives backed by the Core Group as well as the members.

Phase 4. Implementation

Activities:

  • Fine-tuning of concepts, breaking them down into component aspects
  • Developing an implementation plan, containing the required capacities and steps for potential legal registration, timeline, activities and responsibilities)
  • Backstopping the implementation process
  • Monitoring and evaluations of the ongoing process as well as the process as a whole

Product: SuSanA 2.0 is installed (legally and physically) and has taken up operations (though not necessarily fully functional).

Share this page on    


Follow us on    

SuSanA Partners currently 400 partners

Networks Circle

 

Latest SuSanA Blog Articles

SuSanA Blog »

SuSanA newsletter

Stay informed about the activities of SuSanA and its partners. The SuSanA newsletter is sent out around four times per year. It contains information about news, events, new partners, projects, discussions and publications of the SuSanA network.

Subscribe to newsletter »

 


close  

 

Resources and publications

Our library has more than 3,000 publications, factsheets, presentations, drawings etc. from many different organisations. It continues to grow thanks to the contributions from our partners.

Add item to library »

The three links below take you to special groups of items in the library for more convenient access:

Projects

The project database contains nearly 400 sanitation projects of many different organizations dealing with research, implementation, advocacy, capacity development etc. Advanced filtering functions and a global map are also available. Information on how and why this database was created is here.

People working for SuSanA partners can add their own projects through their partner profile page. You might need your SuSanA login upgraded for this purpose. Please contact us if you would like to add a project.


Trainings, conference and events materials

Missed important conferences or courses? Catch up by using their materials for self study. These materials have been kindly provided by SuSanA partners.

Shit flow diagrams, excreta flow diagrams (293 SFDs worldwide)

Shit flow diagrams (SFDs) help to visualize excreta management in urban settings. Access SFDs and more through the SFD Portal.

Emersan eCompendium

Humanitarian Sanitation Hub

Sanitation Workers Knowledge and Learning Hub

 


close  

 

Discussion forum

Share knowledge, exchange experiences, discuss challenges, make announcements, ask questions and more. Hint: Your discussion forum login is the same as your SuSanA login. More about the forum's philosophy »


Integrated content

We are hosting content from some other communities of practice and information-sharing portals. This section also provides a link to SuSanA's Sanitation Wikipedia initiative.

Suggest content to add »

SuSanA partners

Not yet a SuSanA partner? Show your organisation's support to SuSanA's vision and engage in  knowledge sharing by becoming partners.

Apply to become a partner »


Individual membership

Register as an individual member of SuSanA free of charge. As a member you can interact with thousands of sanitation enthusiasts on the discussion forum.  You can also get engaged in one of our 13 working groups and our regional chapters. Our FAQs explain the benefits further.

By getting a SuSanA login you can fully participate in the SuSanA community!

Register as a member

Login


Forgot your password?
Forgot your username?

 


close